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Where Should I Save PTA Documents?

Updated March 12, 2026 · FAQ

Quick Answer

Always save PTA files on the Shared Drive in Google WorkspaceGoogle Workspace is a set of online tools (email, file storage, documents, spreadsheets) provided for PTA business. It's separate from any school-provided Google accounts. — never in "My Files." Shared Drives are accessible to everyone who needs them and make transitions to new officers seamless.

Details

“My Files” in Google Drive are private to you. When you leave your role, the next person can’t easily access them. The Shared Drive belongs to the PTA, not to any individual.

Also remember: share links to files, not the files themselves. Emailing file attachments creates multiple versions and nobody knows which one is current.

files google drive my files shared drive storage

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No. Plugins are disabled on individual PTA sites because all 11 sites share one system. A bad plugin could break everyone's site. Request new features through the tech committee instead.
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They're completely separate. The school district runs the school website. The PTA runs the PTA website. They may link to each other, but different people manage them.
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It's limited. The page builder (Beaver Builder) doesn't have a great undo feature. Best practice: always make changes on a copy of the page first, then swap it in once you're happy.
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Internal documentation for Montclair PTA District. For authorized use only. Do not distribute.

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